WOODVALE COMMUNITY LEAGUE EXECUTIVVE MINUTES JANUARY 15, 2008 BOARD MEMBERS PRESENT: Gene Starling, Paul Chiasson, Jacquie Breitkreitz, Angela Schneider, Christina Gray, Colleen Derrick, Neal Gray, Dennis Emmerling, Cheryl Emmerling, Brad Park, Shawna Middleton, Barry Headrick, Alice Park REGRETS: Kumarie Achaibar-Morrison MEMBERS AT LARGE: Al Aben GUESTS: Jay Row MOTION: To accept minutes from November. Moved by: Dennis Emmerling Seconded by: Brad Park Carried. Minutes from December have the following correction under the activity center; and have a lockable door for when they practice. MOTION: To accept December minutes as amended. Moved by: Dennis Emmerling Seconded By: Christina Gray Carried. REPORTS: Treasurer: Barry Headrick Nothing to report. Community Services: Jay Row Jay handed out the January CRC notes. Dale Irving form Millwoods Unites Church thanks the Board for the donation. The next FTHB (first time home buyers) meeting is on January 21 at the Banquet facility and will be builder led. The ice it up grand has been sent out. There will be a community conference on April 26 regarding such issues as bylaws and board development. Summer programs are being planned and our sites had some issues last summer, but had good numbers. Some considerations for next summer are; to have 2 leaders at Hillview, one possibly a male figure or a strong female. The sports van will not go out again due to poor turnout. MCARFA/EFCL: Neal Gray Nothing to report. Bingo: Gene Starling The December 31st bingo went well, it was very busy. Gene addressed the issue that bingo’s lose money, she says that they do not. She went over the numbers from December 2006 to November 2007, pooled cheques that we have received minus all reimbursements gives us an average profit of over $2000 per month. We also get pool cheques from Nevada tickets and they are doing quite well. Gene also stated that in most cases the majority of volunteers working the bingos are from Woodvale and we never have a lack of volunteers. Also our volunteers are very good. The new hall is doing quite well compared to other halls. Gene has concerns since her numbers have not matched past statements from out beget. Alice will talk to Barry about the bingo’s records. Millwoods Presidents Council: Alice Park Alice attended the last meeting and found out that Woodvale is not the only community that has delivery issues regarding the newsletter. The presidents were asked to go back to their leagues and ask about memberships specific for families, seniors, singles etc. We will not do that. Greenview School: Shawna Middleton Greenview’s casino is going on today and tomorrow, and there is an upcoming swim fundraiser at WEM. Membership Sales: Cheryl Emmerling There are 275 members to date. Canada Day: Dennis Emmerling Nothing to report. Reimbursements: Jacquie Breitkreitz They are going well. Publicity/Web Site: Christina Gray Thursday is the deadline for the February newsletter. The restaurant ad is taken out since the restaurant is closed. The hairdresser’s ad was a mistake and will be removed and the executive list will be updated. The websites FTHB’s FAQ’s are incorrect and will be taken out. Activity Center: Kumarie Achaibar-Morrison Kumarie sent regrets. This meeting was held at the activity center since many Board members have never seen it. The condition is not bad, the toilet needs to be fixed. 66th Street Sign: Paul Chiasson The sign is going well, Paul is awaiting new information. Colleen suggested that the ski night should go up. Casino: Angela Schneider Angela has the application form for the June casino, the President and Treasurer need to sign it. Expenses from the last casino are, the skating rink and utility shed. Alice will talk to Margret and see what has been done with the last casino’s funds and then the application will be revised and resubmitted to gaming. CORRESPONDENCE AND PRESIDENT’S REPORT Correspondence Alice received a letter from EFCL regarding concerns with FTHB and recommends $500,000 from the City for park site for each league with a site. President’s Report The activity center needs attention, the outside appearance needs an overhaul. The skate shack needs more room if practices are to continue. The rooms need to have enough room and be lockable. Teams qualify for practice time at the rink if one team member comes from Woodvale. Alice will meet with an architect and get some plans worked up, explore options and go from there. BUISNESS ARISING Bylaws: Alice Park The bylaws were discussed and some clarity was needed with the number of votes a household with a membership has. It will be one membership equals one vote, each Board member also has a vote. Changes will be addressed at the next meeting. Outdoor Rink: Brad Park The tractor has arrived and is up and running, it just needs a shed. NEW BUISNESS Ski Night: Colleen Derrick The night of March 8th is available for our community ski night, it will cost $2500 to rent which includes rentals $1000 for the tube hill. A $800 deposit with the balance due on that night. The canteen can be either closed or open, it will cost us $400 to close the canteen and bring our own food (the chalet will remain open). Or the canteen will remain open and we can only purchase food there, not bring our own. We have opted to have the canteen closed. All schools and Churches will advertise, the cost will be $5 for members and $10 for non members. MOTION: To approve up to $5000 for ski night at sun ridge on March 8th. Moved by: Alice Park Seconded by: Brad Park Carried. MOTION: To adjourn the meeting at 8:55 Moved by: Paul Chiasson Carried Next meeting on February 19, 2008 ?? ?? ?? ??