WOODVALE COMMUNITY LEAGUE EXECUTIVE MEETING November 20, 2007 BOARD MEMBERS PRESENT: Barry Headrick, Dennis Emmerling, Angela Schneider, Jacquie Breitkreitz, Brad Park, Shawna Middleton, Bruce Petterson, Alice Park, Gene Starling, Paul Chiasson, Kumarie Morrison GUESTS: Jay Row, Janet Elford REGRETS: Cheryl Emmerling, Neal Gray, Christina Gray Meeting called to order by Alice Park at 7:35pm In the minutes from the last meeting, the following changes have been made: 1. The treasurer’s report is for information only. 2. Alice’s statement about members taking over meeting with items not on the agenda, is just a general note, not part of the community affairs report. MOTION To accept the October 16, 2007 minutes as amended. Moved by: Kumarie Morrison Seconded by: Angela Schneider REPORTS: Treasurer: Barry Headrick Barry handed out the September statement and reported a $15 000 loss which is good since we are spending the money on programs. There is a year to date profit of $49 000. He also reported that the bingo fund as expected has dropped due to non smoking. The hall is also doing well. Barry moved to adopt the report as information only. Community Services: Jay Row Jay handed out the November issue of CRC notes. The pump station agreement says the City is responsible for maintenance within the station. It will be determined whether or not the pipe lays in or out of the station. FTHB Parkland meeting is scheduled for November 26 from 7-9 in the tournament room, about half an hour is dedicated to the landscaping and the remainder is builder led. Hall Operations: Vacant Hall operations are going well. The computer was upgraded due to a crash and the hard drive was salvaged. Bingo: Gene Starling Nothing to report. Greenview School: Shawna Middleton The Ladybug foundation is having a bottle drive on November 23rd. Membership Sales: Cheryl Emmerling (by report) To date there are 266 members, down from last year. Canada Day: Dennis Emmerling Nothing to report. Reimbursements: Jacquie Bretkreitz Nothing to report. Publicity: Vacant (Alice is doing it until a replacement is found) Celeste has resigned from publicity. The deadline for December has passed and there was not a submission, the last month’s will run in its place. The next deadline is December 12th. Activity Center: Kumarie Morrison. The belongings in the space are being inventoried and labelled by the groups that use the space. The belongings not used anymore will be thrown away or donated to charity. The locks will be replaced once all quotes for the job are in and approved. /since the work on the activity center will not be complete until the new year the inspector will wait until then to return. The cleaning lady that cleans the playschool will also take over the activity center. She will charge $250 for an initial cleaning and $35/hour once a month after that. The lights still need to be repaired and the exit sign bulbs need to be changed. The files are gone from the storage space and the temporary wall will be removed. The furnace has been cleaned after Atco inspected it on October 30th, the ducts still need cleaning. 66th Street Sign: Paul Chiasson The children’s Christmas party is currently up, after that the New Year’s party will go up. Casino: Angela Schneider Woodvale’s casino is on June 5 and 6 at Argyll casino, the licence has to be filled out by April 8th. Community Affairs: Bruce Patterson First parkland meeting was on October 24th. The FTHB committee was dissolved and its members allowed to attend the October 24th meeting. The meeting was primarily on the parkland around the site but the builder was present. The meeting touched on the basketball court relocating and the sidewalks around the site and grading around the site also. CORRESPONDENCE AND PRESIDENT’S REPORT Nothing to report BUISNESS ARISING: Rink Upgrades: Brad Park The rink is almost complete, the fencing will go up in about two weeks time. A large shed will be rented for temporary storage of the rink equipment. Everything is on budget. In the future the skate shack should be upgraded and enlarged. Brad says that the ice cleaning equipment is too small for the job and needs to be upgraded. Brad passed around specks for two different tractors to be considered to replace the snow blower; one is a diesel tractor for about $15500 and the other is for the gas version for about $900 less. It will fit in the shed that is currently rented and will not need to change the specks of the new storage building either. It will also fit into the rink and can quickly be switched from snow blower to sweeper. MOTION To spend $20000 for a new tractor and edger. Moved by: Brad Park Seconded by: Gene Starling Carried. NEW BUISNESS: Construction of Sensory Motor Gym in Hillview School: Janet Elford Hillview school had begun a special need/early education program in the school and required a sensory motor gym for the students. The plan is for the drama room in the school to be divided into the gym and a music room. Unfortunately the funding for the early education program does not include construction of the gym, Ronald McDonald house is providing the equipment but not the construction. The school board will not fund the sound proofed wall being built and hooks hung from the ceiling, and they have to raise the money themselves. Questions were raised about why the drama room and not other spaces in the school. Janet replied that the drama room split was what they were offered. Members also wanted to know what a sensory gym is, it helps develop gross motor skills and developmental delays in the students. Suspended equipment is to help calm autistic children and they will learn better. It has also been recommended for Janet to approach the PAC as well for funds, and to MCARFA and the EFCL. The goal for Janet is to have the gym built by September 2008. Alice thinks that we need more information before we commit a dollar amount to the plan. Barry said that we can commit an amount to be released once a plan is approved and presented to the Board. MOTION: To commit $5000 to the construction of a wall for the sensory gym fund at Hillview school to be made available once the project is approved. Moved by: Dennis Emmerling Seconded by: Barry Headrick 9 in favour 2 abstentions By-Laws: Alice Park Alice will email the new bylaws to everyone. Christmas Donations: Everyone Some of the charities brought forward so far have been; Easter Seals, support Network, I Human inner city youth, Habitat for Humanity, Hillview Baptist Church youth group, Sign of Hope, Santa’s Anonymous and the United Church youth program. The charities have not been chosen yet. Shawna said to send her three charities to choose from by November 27th and she will send a list out of all suggestions and the top ten will be chosen from that list. MOTION: To donate $500 each to ten charities for a total of $5000. Moved by: Dennis Emmerling Seconded by: Brad Park Carried. MOTION: To adjourn the meeting at 9:35pm. Moved by: Brad Park Next meeting, December 18th at 7:30pm. ?? ?? ?? ??