WOODVALE COMMUNITY LEAGUE EXECUTIVE MEETING MINUTES MAY 15, 2007 BOARD MEMBERS PRESENT: Alice Park, Larry McDonald, Rajiv Sinha, Ran Newby, Dennis Emmerling, Cheryl Emmerling, Shawna Middleton, Jacquie Beritkreitz, Bruce Petterson, Barry Headrick, Brad Park REGRETS: Celeste Nicholson, Stuart duKamp, Neal and Christina Gray GUESTS: Jay Row Meeting called to order by Alice Park at 7:35pm MOTION: To accept the minutes from the last meeting of April 17, 2007 Postponed until the next meeting since minutes were not distributed REPORTS: Treasurer: Barry Headrick Barry presented the March report for the fiscal year end. Year to date income is $223,000, March had a usual loss for the time of year. Barry reported this as information only. Community Services: Jay Row Jay reported that the playground program agreement needs to be signed by Alice and Barry. A 9 week STEP received. Jay handed out the latest newsletter. Noted that spring clean up is soon but nobody stepped up for Woodvale. The activity center will need a inspection in mid June for the use by the green shack staff, Ran will take care of this. Shawna asked about Greenview Parks flooding problem, and Jay will look into it. Hall Operations: Ran Newby(by report) Hall operation for the month of April 2007 were adversely affected by the cold, wet month and the late opening of the golf course. The early snow in October 2006 caught the golf course maintenance people off-guard and the greens were badly damaged. The most recent estimate for the course opening on 18 permanent greens is late in May. Hall profits were down to $15400.00 in April 2007 as compared to a profit of $31600.00 in April of 2006 Margret reported to me that the skylights at the Activity Center have been repaired in April for $400.00 and the plumbing upgrades (also in the Activity Center) were completed for a total of $1667.00. At the hall, the awning was replaced in April for a total cost of $4929.00. The old awning was nearly 20 years old and pieced were being torn from it every time the wind blew. We also paid $650.00 in April to have some minor patch-work done on the driveway in front of the clubhouse. Electrical work (7775.00) was completed to run higher capacity wiring from the clubhouse to the 10th Tee Hut. Department of Health requirements in 2005 required us to put a hot water tank in the hut in 2006 and the extra strain on the system caused breakers to trip continually. With upgraded wiring, we will not experience that situation again. Trish is no longer with us, a junior staff member in the restaurant will take over in house for the time being. MCARFA/EFCL: Rajiv Sinha The proposed youth center adjacent to the recreation center and the go centre at John Fry Park were discussed at the MCARFA meeting, and the fact that they are quite out of the way for the youth to get to, so what is the point? Greenview School: Shawna Middleton Greenview PAC thought that to place tag and tow signs at the entrance of the school parking lot were not specific enough. The sandwich boards preventing after school parking should be up in September. Membership Sales: Cheryl Emmerling Supplies for the fall drive are ordered, and Cheryl is now looking for volunteers. Also the ad for the movie tickets in the newsletter was changed. Canada Day Committee: Dennis Emmerling Entertainment and donations are coming in for Canada Day, he did not receive the proper donation kit yet to ask Woodvale for a donation, he will have it for the next meeting. They still need lots of volunteers. Reimbursements: Jacquie Breitkreitz Nothing to report. Activity Center: Larry McDonald Everything is going well, just need a replacement for Larry. The current groups will need to be contacted in the fall to make sure everything is okay. Community Affairs: Bruce Petterson The public forum will be held on June 20th at 7pm. Bruce thought that due to public input that the forum should be moved up and we should consider withdrawing our site as a pilot site. Ran said that out of the roughly 1400 residents of Woodvale a handful of residents have concerns is no reason to flip-flop on the issue. He also said that the benefits of getting in early, being part of the planning, help choose a builder, the landscaping, etc., outweigh the risks of fighting the process and not having any input at all as to what goes on the site. Ran said to keep it on June 20th. To advertise the public forum there will be a mail drop, the website will have all the information, the schools will put it in the newsletters, the 66th street sign, and the newsletter will also have the information. CORRESPONDENSE AND PRESIDENTS REPORT: On May 26th there will be a community bylaws workshop, Alice plans to attend. On June 13th there will be an affordable housing cornerstone on bylaw changes for more basement suites. There is a request for insurance from the EFCL, Margret will update. Shawna will be added and Hal and Heather deleted for signing authority for the community league and send forms to the bank. Jackie Parker Park spray park: the CFAP grant application is being redone. BUSINESS ARISING Rink Upgrades: Brad Park Brad presented 3 quotes to the board, each had differing ideas on what to build so the costs vary from each quote. It was proposed that some board members visit sites and take photos, where the builders have done work and choose at the June meeting. It was also discussed to put a fence around the rink for safety from flying pucks and security. Signage at the Activity Center: Ran Newby The tag and tow signs will just be placed at the playschool parking spots. NEW BUSINESS Volunteer Appreciation Night: Jacquie Breitkreitz Jacquie suggested that due to the lack of people dancing, the dance portion of the evening be dropped and have some other form of entertainment. It was also mentioned that the dinner should be held in January or February when the hall is not as busy so it can fall on a Saturday night. Alice will ask Angels if she would take over the planning of the dinner so that it would be more hands on with the board. New Volunteers Ways to get new volunteers were discussed by the board. Some ways were: put on a picnic, advertise what we have for volunteers. NEXT MEETING: June 19th at 7:30pm MOTION: To adjourn the meeting at 9:05pm Moved by: Larry McDonald Carried.