WOODVALE COMMUNITY LEAGUE EXECUTIVE MEETING MINUTES March 20, 2007 BOARD MEMBERS PRESENT: Ran Newby, Christina Gray, Angela Schneider, Cheryl Emmerling, Dennis Emmerling, Larry McDonald, Neal Gray, Paul Chiasson, Jay Row, Mark Klotz, Rajiv Sinha, Brad Park, Shauna Middleton, Barry Headrick GUESTS: Judith Richardson, Cindy Chiasson, Stuart du Kamp, Jay Row REGRETS: Heather Lajeunesse Meeting called to order by Ran Newby at 7:31 PM. MOTION: To accept the minutes from the last meeting of February 20, 2007. Moved by: Ran Newby Second by: Shauna Middleton Carried. REPORTS: Treasurer: Barry Headrick Barry reported a January loss of $28,633 and added that it is normal to lose money in January. He said that the loss is not unusual or a cause for concern. He also reported that bingo revenue is down slightly. He asked that his report be received as information. Community Services: Jay Row Jay handed out the most recent newsletter. He said the city is looking for Leaders in Training for youth 13-17 and gave us the new rates for CL sponsored swim times. He told the group that he is now the city rep to MCARFA. He also said that Carmen from John Paul I school would like to do some upgrades to the playground at the school. Jay is currently trying to identify the owner of the land the current playground is on. Carmen suggested that the school wants to move the playground because there will be portables in the future. Discussions are just beginning. Jay is not certain if the school wants repairs and maintenance or an overhaul. The park is rated in fair condition right now. Overhaul is something the community would have to look at. A new playground would likely involve the community league. The playground was redone in 1997 and there is a playground across the street. Greenview School: Shauna Middleton Shauna said that her phone number is incorrect in the newsletter and should be 468-5528. She will pass the information to Celeste and Sandy in our office to update the listings. She said the school council had recently met and discussed parking issues. Some of the ideas from the meeting were: Playschool signage (tag and tow notices), working together to put in a metal fence and labeling teacher, public parking and playschool spots. It was discussed that the east side of the lot belongs to Woodvale and that signage on that side would incorrectly show school board ownership. The sandwich board signage at Hillview was discussed and Shauna wondered if Greenview could follow that initiative. She said she would ask the Greenview PAC to look at blocking the entrance to the lot during pick up and drop off times for a trial period of a few months. The Board agreed. Shauna also said that a few parents at Greenview are concerned about the impact of the First Time Home Buyer's Program. MCARFA / EFCL: Neal Gray Neal said that he was not able to attend the recent MCARFA meeting on March 15. Larry and Ran said that they attended the 30th anniversary dinner for MCARFA on March 16. Neal also said that he was unable to attend the EFCL AGM on March 19. Mill Woods Presidents' Council: Rajiv Sinha Rajiv said that David Thiele thanked Woodvale for supporting the First Time Home Buyer's Program. He went on to say that community league input to the newsletter needs to be in on time and that community leagues who do not file or file late still have to pay for a filler page. On news about Mill Woods Soccer, Rajiv said that the age directors have been removed and that a number of the leagues were confused as to the new rules and how it will affect community league reps. Our rep, Marny Lazar is aware (she was an age director) of the changes and she is prepared to continue on behalf of Woodvale. Membership: Cheryl Emmerling Cheryl reported that 368 memberships have been sold to date. She said that only 324 were sold for 2005-06. She asked Stuart if he needed membership sellers for the playschool registration evening and Stuart said no. Canada Day: Dennis Emmerling Dennis reported that not a lot has happened in the last month. He said that the recent Canada Day committee meeting was poorly attended and that the committee is looking for more members as some community leagues haven't provided adequate numbers of volunteers. He said that there are a number of openings for volunteer coordination roles. He asked the Board to consider encouraging friends and family to talk to the Canada Day Committee. The meetings are the last Monday of the month. 66th Street Sign: Paul Chiasson Ran asked Paul to change the free swim timing when he next puts it up on the board. The new times are 4:00 - 5:30 PM. Ran will ask Celeste to change the newsletter ad. Paul mentioned that he was told (last summer) that the Woodvale free swim at MCARFA was not available because Woodvale was participating in the Mill Creek outdoor swim program. Ran will check to ensure that the pool knows that Woodvale pays throughout the year for the MCARFA free swim. Activity Centre: Larry McDonald Larry reported that things going well but we have not found a volunteer replacement yet. Woodvale Website: Christina Gray Christina noted that she had added links to the EFCL, MCARFA, Mill Woods Presidents' Council and inserted a notice about the Volunteer Appreciation Dinner - April 27th at 6:30. Casino Chair: Angela Schneider Angela said that here is nothing new to report. Community Affairs: Mark Klotz Mark reported that he had asked the EFCL for an update on the First Time Home Buyer's Program but had received no response. Jay Row said that his immediate supervisor is on the committee and that a meeting is scheduled for this week. Mark said that he received an invitation for the EFCL Community Day on May 21st at the Alberta Heritage Aviation Museum from noon until 4:00 PM. Each year one league family from each community is invited. This year there will be a BBQ and draws. The RSVP date is May 4th and the Board designated Shauna Middleton and family. She will check their availability. Woodvale Playschool: Stuart du Kamp Stuart reported that things were going well into the June wind-up. He said that registration has remained high at 90%. He reported on a parking incident involving a playschool parent and a Greenview teacher. A confrontation occurred when the parent parked in the teacher's parking spot and the parent was verbally abusive. Stuart said that he has been in touch with the principal and that a letter has gone out to all the parents about teacher parking spots. Stuart said that if the parent is identified they will be excluded from the playschool and that the playschool is amending their bylaws to ensure that should anything like this happen again it will be automatic dismissal of the parent and child from the playschool. He said that registration is scheduled for April 4th. BUSINESS ARISING: Ski Night 2007: Heather Lajeunesse (by report) Heather reported that 156 tickets were sold for revenues of $891. The total cost of the event was $2332 for a subsidy by the league of $1441 which was determined to be acceptable. The weather forecast was for very cold on the night of the event but temperatures warmed up too late to sell extra tickets. Ran made the suggestion that that if, a week before the event we are looking at a huge deficit, then we may have to look at canceling and forfeiting the deposit. Activity Centre Issues: Ran Newby Ran reported that the skylight will be replaced during the week of March 26. He said that he will contact the city bylaw department before the April meeting to determine no parking (tag and tow) signage requirements. Rink Upgrades: Brad Park Brad has had Canadian Arena Products out to take a look at our rink and has some ball-park pricing from them. He reported that we could spend about $122000 just for concrete curbing and new boards for the rink. Canadian Arena Products also suggested that we redo the waterline to move it outside the skate shack. Brad is also pricing a maintenance shed for equipment storage outside the skate shack. He also said that he will get pricing on asphalt and concrete for under the ice surface but that the cost could run as high as $200000 for this initiative. The $122000 cost he presented does not include any upgrades to the interior of the skate shack. He said that the contractor would like a soil test done to give us an accurate quote. The soil test, to determine support values for the concrete curbing, is about $500. The Board agreed to the testing. MOTION: To: To allocate a maximum of $750 to have the soil in the area of the Greenview skating rink tested for stability. Moved by: Rajiv Sinha Second by: Paul Chiasson Carried. NEW BUSINESS: EFCL Talent Show: Judith Richardson Judith gave a short presentation on the Talent Show and what's in it for Woodvale. She asked the league to consider a donation for the 56th year of the event in 2007. She said that the mayor will attend the finale. She also reported that a number of Woodvale youth will be involved in the 400 (up from last year) or so participants on April 21-22 at Grant MacEwan this year. She said that only 5 of the usual 15-18 leagues have committed to donations for a total of $325 this year. Judith said that she has raised $3000 in registrations and has $400 to give in cash awards. She would like to give out between $1000 and $1500 in awards to deserving youth. Last year the committee (she was not involved) gave out $3000 in cash awards and left her committee this year with no operating surplus. The Board decided to donate $1000 to the event plus a further one-time donation of $1000 for a total of $2000 for 2007. Dennis will email Judith our community brochure so that Woodvale can be recognized in the program of the event. MOTION: To: To give the EFCL Talent Show a $1000 donation and a further one-time donation of $1000 for 2007. Moved by: Dennis Emmerling Second by: Cheryl Emmerling Carried. Girl Guides: Cindy Chiasson Cindy attended the meeting on behalf of the district Girl Guides and asked the Board to consider a donation of $1000 to defray the costs of a district-wide camp this May. Our 2006 donation was used for two tents, a shelter and folding tables. The Commissioner sent us a letter of thanks. Our support would benefit some 45 girls by paying part of the camp costs. The Board decided to donate $1000. MOTION: To: To give the Muskwa District Girl Guides a $1000 donation to be used to defray the costs of a May camp in 2007. Moved by: Cheryl Emmerling Second by: Shauna Middleton Carried. Activity Centre Renovations: Stuart du Kamp Stuart asked the Board to consider covering or sharing in the costs ($1000) to have the sinks and taps in the playschool bathrooms replaced. He noted that the taps in the washrooms are manual and children sometimes leave them on (wasting water and causing minor floods) and the playschool Board has looked into getting the infrared taps to cut back on water usage and flooding. The sinks are also chipped and should be replaced. Larry asked Stuart if the playschool, in return for 100% funding would have the stainless steel sink and taps in the basement replaced at the same time. Stuart agreed to the task. He will get his plumber to price both jobs and will contact Margaret to get a price from Woodvale's plumber. Stuart will get back to Margaret, with a quote for the full costs. MOTION: To: To pay for plumbing upgrades to the sinks (2) and taps (2) in the playschool and sinks (1) and taps (1) in the basement of the activity centre to a maximum of $2000. Moved by: Shauna Middleton Second by: Dennis Emmerling Carried. Volunteer Appreciation Dinner/Dance: Ran Newby Ran said that the invitations for the county and western theme event will be ready in a week or 10 days. Board members who had sub-committees (membership sales etc.) please make sure that your members receive invitations. RSVP will be by phone and no picking up of tickets will be required. Ran asked that all Board members arrange to get an invitation. He also asked for suggestions to increase the numbers for the dinner and potentially recruit new Board members or community volunteers in the process. It was decided that each Board member would be allowed to invite another Woodvale couple who are not directly involved with the Board. It would generate some 15-20 extra couples who could see what Woodvale is about, meet the Board and perhaps consider volunteering. It was also decided that each board member will receive two tickets to the event and that if both members of a couple are board members, they can get two tickets each. Exceptional Service to Woodvale: All Ran asked the group to nominate for 2006-07. Two names were brought forward, Audrey Round and Peggy Golden. If any Board member would like to suggest another person, please get your nominations to Ran by April 9th so that a decision can be made and a plaque readied for April 27. NEXT MEETING: AGM and Regular Meeting April 17, 2007 MOTION: To adjourn the meeting at 9:15 PM. Moved by: Larry McDonald Carried.