WOODVALE COMMUNITY LEAGUE MEETING MINUTES - DECEMBER 19, 2006 PRESENT: Ran Newby, Barry Headrick, Heather Lajeunesse, Neal Gray, Ken Starling, Dennis Emmerling, Cheryl Emmerling, Shawna Middleton, Jacquie Breitkreitz, Paul Chiasson, Angela Schneider, Christina Gray, Nancy Newby GUESTS: Jay Row REGRETS: Celeste Nicholson, Chacko Thomas The meeting was called to order at 7:15 PM by Ran Newby MOTION: To accept the minutes of November 21, 2006 Moved: Christina Gray Second: Neal Gray Carried. REPORTS Reported by: Barry Headrick, Treasurer Barry submitted his report for information and told the group that we are on track for a record year (April 1, 2006 to March 31, 2007). He said that our total cash and deposits are $910,000.00. Reported by: Jay Row, Community Services Jay said that forestry has assessed the diseased trees in the Hillview area and those that require culling will be removed in the spring. He also said that the new shale for the Greenview #3 baseball diamond will be delivered in the spring after the thaw. The cost to Woodvale will run between $400.00 and $800.00. Reported by: Cheryl Emmerling, Membership Sales Cheryl is still selling memberships from home and she said that some 300+ 2006-07 memberships have been sold. She will bring an updated total to the January meeting. Reported by: by Ken Starling for Gene Starling, Bingo Ken reported that Parkway is moving to the Riviera bingo hall (March-April 2007) and that the name will be changed to Parkway. Renovations are now being done and the Association hopes to lose only 1 or 2 days business when Parkway closes on 50th Street and opens on 51st Avenue. Parkway will now get only 875 events annually (down about 20%). The new Association (after approval from Gaming) will be absorbing clubs from Riviera and those clubs will get the other 20% of the available games. Reported by: Shawna Middleton, Greenview School Shawna had nothing new to report from Greenview School. Reported by: Neal Gray - EFCL/MCARFA Neal attended his first MCARFA meeting. He said that there was nothing to report at this time. Reported by: Dennis Emmerling, Canada Day Dennis said that each Mill Woods league is being asked for a primary representative, a backup representative and 8 volunteers for Canada Day on July 1, 2007. He said that most of our 8 volunteers have historically come from Hillview Baptist church and that the group has indicated that they would be willing to participate again in 2007. Reported by: Angela Schneider, Casino Chair Angela told the group that the financial report on the April 2006 casino has been completed. She also asked about the unused casino funds in our account and the 2-year requirement to use the funds. Ran said that he had had a discussion with Gaming early in 2006 and that the Gaming representative had said that as long as the funds in our casino account were allocated to a project (the $100,000.00 to the Jackie Parker Spray/Adventure Park) we met the requirements. Reported by: Jacquie Breitkreitz, Reimbursements Jacquie said that reimbursements were going well. CORRESPONDANCE Nothing to report. BUSINESS ARISING Skating Rink Renovation Update Brad Park was unable to attend the meeting and this item will be followed-up at the January meeting. Report on Forestry's Assessment of Park in Hillview See the report from Jay Row above. Ski Night 2007 Heather reported that the plans for ski night are going smoothly. She said that the volunteers have been recruited and that tickets will be ready for sale on January 2, 2007. Woodvale Facility - Virtual Tour Ran said that he had asked Margaret about the initiative and she said that the company that committed to the project came to the hall and spent a day this past summer taking photos and movies for the virtual tour but then never followed-up on the project. Woodvale did not pay for the work and Margaret will try again with another company later in 2007. NEW BUSINESS New Residential Development in Woodvale Ran brought the Board up-to-date with the most recent information on the project and asked the members for their input so that he (Ran) could answer questions on behalf of Woodvale. The Board, in an informal show of hands, voted to positively support the city's initiative to rezone school lands for residential development. The Board also stressed the need to be actively involved in the development process when and if the site (between the United Church and Greenview School) is slated for development. Expend Funds to Purchase Additional Movie Passes Ran asked the group to consider a motion to allow the expenditure of funds, between Board meetings if necessary, to replenish the Cineplex Odeon movie passes. He said that nearly 650 of the original 1000 passes had been distributed and wanted the Board's approval to purchase 300 more whenever the levels dropped to less than 100. The Board agreed. Dennis also asked for an accounting of the movie pass sales. Barry will provide the report at the January meeting. MOTION: To expend approximately $2100.00 to purchase 300 Cineplex Odeon movie passes (from the general operating account) whenever the on-hand supply runs to less than 100 passes. Moved by: Ran Newby Second by: Paul Chiasson Carried. MOTION: To adjourn the meeting at 8:00 p.m. Moved by: Dennis Emmerling Carried NEXT MEETING - January 16, 2007